Submitting W-4s for Exempt Employees

January 17, 2018

Every year, the IRS requires employees intending to keep their W-4 “Exempt” status active for the next tax year to submit a new dated and signed W-4 form. New forms should be submitted to your payroll coordinator.

This year the deadline for submitting the new W-4 is Feb. 15, 2018.

If an employee fails to submit a new W-4 by the deadline, the employee’s exemption status will automatically be reverted to “S-0” (Single, No Exemptions) as of Feb. 15, 2018.  The S-0 status remains in effect until a new W-4 form claiming “Exempt” is received. Note that newly submitted W-4s will only affect payments after the date of receipt.

If you have any questions, please reach out to your payroll coordinator.

For further information, please contact

The proceeding information is provided for informational purposes only, should not be construed as or relied upon as legal advice and is subject to change without notice. If you have questions concerning particular situations, specific payroll administration or labor relations issues, please contact your counsel.

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