Void Open Items

Top  Previous  Next

The Void Open Items [apvoid2] program is used to void an A/P Open Item(s) and/or reissue the original A/P transaction(s) if needed.  The Voided Open Items Register prints the voided change(s) for your records.

 

 

Open:

 

To access the Void Open Items [apvoid2] screen, click the 'A/P' module, then click the 'A/P Entry' sub-folder from the menu tree (see following screen shot).

 

Void Open Items [apvoid2] is also located in the 'Report' module under the 'A/P' sub-folder.

 

You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu.  Then, press Enter.

 

 

 

The screen then appears.

 

       

 

 

Open Item Selection:

 

Reference Number - Reference Number of the A/P Open Item(s) which you want to void. To choose multiple A/P Open Item(s), press the F2 Key or right click in the Reference Number field and hold down the Control Key while simultaneously using your mouse to select.

 

Reissue - Check mark this option to create a new, unposted A/P transaction(s) of the original A/P Open Items(s) selected in the Reference Number field within the Current Period.

 

 

Print/Preview the Report: Located in the top right hand corner of the screen, you can choose the following options to generate the report:

 

Print Edit - Opens the Print Dialogue box and sends the report directly to the printer.

 

Preview Edit - Generates a PDF format report and appears instantly on your screen.  You are still able to print from the PDF format.

 

Void A/P - Opens the Print Dialogue box, sends the report directly to the printer and begins the voiding process.

 

Once you select 'Void A/P' and the report has printed, PSL3 displays the following message prompt:

 

 

 

 

If you select 'No', PSL3 asks "Would you like to reprint the register?".  If you still select 'No', the voiding process is not done.  If you select 'Yes', PSL3 then displays a secondary prompt:

 

 

 

 

If you select 'Yes', the Voided Open Items Register prints and the selected A/P transactions are now voided and/or reissued.  If you select 'No', the Voided Open Items Register is not printed; however the void and/or reissue process is now complete.

 

 

Once the void and/or reissue process is complete, PSL3 automatically updates the A/P transaction(s) status as follows:

 

Original A/P transaction(s) is marked with a 'V' for Void.

 

Reversal A/P transaction(s) is marked with an 'R' for Reversal.

 

Reissued A/P transaction(s) is marked with a 'U' for Unposted to make any necessary modifications.