The Void Open Items [apvoid2] program is used to void an A/P Open Item(s) and/or reissue the original A/P transaction(s) if needed. The Voided Open Items Register prints the voided change(s) for your records.
|►||To access the Void Open Items [apvoid2] screen, click the 'A/P' module, then click the 'A/P Entry' sub-folder from the menu tree (see following screen shot). |
|►||Void Open Items [apvoid2] is also located in the 'Report' module under the 'A/P' sub-folder. |
|►||You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu. Then, press Enter.|
The screen then appears.
Open Item Selection:
|•||Reference Number - Reference Number of the A/P Open Item(s) which you want to void. To choose multiple A/P Open Item(s), press the F2 Key or right click in the Reference Number field and hold down the Control Key while simultaneously using your mouse to select.|
|•||Reissue - Check mark this option to create a new, unposted A/P transaction(s) of the original A/P Open Items(s) selected in the Reference Number field within the Current Period.|
|◆|| Print/Preview the Report: Located in the top right hand corner of the screen, you can choose the following options to generate the report:|
|►||Print Edit - Opens the Print Dialogue box and sends the report directly to the printer.|
|►||Preview Edit - Generates a PDF format report and appears instantly on your screen. You are still able to print from the PDF format.|
|►||Void A/P - Opens the Print Dialogue box, sends the report directly to the printer and begins the voiding process.|
Once you select 'Void A/P' and the report has printed, PSL3 displays the following message prompt:
If you select 'No', PSL3 asks "Would you like to reprint the register?". If you still select 'No', the voiding process is not done. If you select 'Yes', PSL3 then displays a secondary prompt:
If you select 'Yes', the Voided Open Items Register prints and the selected A/P transactions are now voided and/or reissued. If you select 'No', the Voided Open Items Register is not printed; however the void and/or reissue process is now complete.
|◆|| Once the void and/or reissue process is complete, PSL3 automatically updates the A/P transaction(s) status as follows:|
|►||Original A/P transaction(s) is marked with a 'V' for Void.|
|►||Reversal A/P transaction(s) is marked with an 'R' for Reversal.|
|►||Reissued A/P transaction(s) is marked with a 'U' for Unposted to make any necessary modifications.|