The Process Recurring Batches [rbproc] screen processes the transactions that were set up as a recurring batch in the Create/Establish Recurring Batches [rbcre] screen. The original recurring batch transaction remains unposted. After you process a recurring batch, a new unposted transaction is created in the original transaction entry screen. This newly created transaction can be posted or deleted, just like any other unposted transaction.
Please note you must manually run the Process Recurring Batches [rbproc] program to process recurring batches. This process is not done automatically.
|►||To access the Process Recurring Batches [rbproc] screen, click the 'Recurring Batch' module from the menu tree (see following screen shot). |
|►||You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu. Then, press Enter.|
The screen then appears.
|•||Batch Number - Batch Number assigned to the recurring batch. Press the F2 key or right click in this field to select the Batch Number of the transactions you want to process. You can also manually type in the Batch Number.|
|•||Frequency - Frequency Code assigned to the recurring batch (D = Daily, W = Weekly, M = Monthly and Q = Quarterly). Upon selecting a batch in the Batch Number field, the Frequency field defaults if you entered it in the Create/Establish Recurring Batches [rbcre] screen.|
|•||Times - Number of times the recurring batch is set up to process. Upon selecting a batch in the Batch Number field, the Times field defaults if you entered it in the Create/Establish Recurring Batches [rbcre] screen.|
|•||Count - Number of times the recurring batch has actually been processed. PSL3 automatically calculates the Count field.|
|•||Process - Check mark this option to process the recurring batch in the transaction entry screen in which it was originally created.|
|►||To proceed with the recurring batch process, press the F1 Key, then 'P' option or select 'Process Batch' located in the top right hand corner of the screen. PSL3 then displays the following prompt: |
Please note you can change the Batch Number here if desired by simply typing over the batch. If the Batch Number does not exist, PSL3 asks, "Batch does not exist. Create it?". Select 'Yes'. Otherwise, select the 'OK' option to process the recurring batch. PSL3 then displays the confirmation prompt "Recurring batch processed".
The transaction(s) is now available in the transaction entry screen in which the recurring batch was originally created. The new transaction(s) is also created with an unposted status in which you can still modify before posting.