Modify Open Items

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The Modify Open Items [apopmod] program is used to change a posted A/P transaction's Bank Code.  This program allows you to select either one open A/P Reference Number or multiple open A/P Reference Numbers and modify the Bank Code associated with those transactions.  The A/P Open Items Modification Report prints the final Bank Code change(s) for your records.

 

 

Note

NOTE:

 

Please note you can not change the Bank Code of an open A/P Entry [apte] transaction that contains a distribution line transferred from a P/O.

 

 

 

Open:

 

To access the Modify Open Items [apopmod] screen, click the 'A/P' module, then click the 'A/P Entry' sub-folder from the menu tree (see following screen shot).

 

You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu.  Then, press Enter.

 

 

 

The screen then appears.

 

 

 

Selection Criteria:

 

Reference Number - Reference Number of the A/P Open Item(s) whose Bank Code you want to change. To choose multiple A/P Open Item(s), press the F2 Key or right click in the Reference Number field and hold down the Control Key while simultaneously using your mouse to select.  Please note all transactions selected must be coded to the same Bank Code.

 

 

Transaction For:

 

Bank Code - Bank Code of the selected A/P Open Item(s) entered in the Reference Number field defaults.

 

Currency Code - Currency Code associated with the Bank Code of the selected A/P Open Item(s) defaults.  Please note you can not access this field.

 

A/P Clearing - A/P Clearing Account Number associated with the Bank Code of the selected A/P Open Item(s) defaults.  Please note you can not access this field.

 

 

Change To:

 

Bank Code - New Bank Code to which you want the selected A/P Open Item(s) to be changed to.  Press the F2 Key or right click in this field to choose the necessary code.

 

Currency Code - Currency Code associated with the new Bank Code defaults.  Please note you can not access this field

 

A/P Clearing - A/P Clearing Account Number associated with the new Bank Code defaults.  Please note you can not access this field.

 

 

Print/Preview the Report: Located in the top right hand corner of the screen, you can choose the following options to generate the report:

 

Preview - Generates a PDF format report and appears instantly on your screen.  You are still able to print from the PDF format.

 

Start - Opens the Print Dialogue box, sends the report directly to the printer and begins the modification process.

 

Once you select 'Start' and the report has printed, PSL3 displays the following message prompt:

 

 

 

 

If you select 'No', PSL3 asks "Would you like to reprint the register?".  If you still select 'No', the modification process is not done.  If you select 'Yes', PSL3 then displays a secondary prompt:

 

 

 

 

If you select 'Yes', the selected A/P transactions are now modified to the new Bank Code.  If you select 'No', the modification process is not done.