The Defer Open Items [ckdef] program allows you to defer an open A/P or P/C transaction payment from your next check run. The Defer Open Items [ckdef] screen also allows you to change a transaction's A/P Discount Amount or A/P Due Date. You can also determine if an open item has been deferred if you enter the open item's Reference Number and press the Enter Key.
|►||To access the Defer Open Items [ckdef] screen, click the 'A/P' module, then click the 'A/P Entry' sub-folder from the menu tree (see following screen shot). |
|►||Defer Open Items [ckdef] is also located in the 'Report' module under the 'A/P' sub-folder. |
|►||You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu. Then, press Enter.|
The screen then appears.
|•||Reference Number - Enter the Reference Number of the A/P or P/C transaction whose payment you want to defer and press the Enter Key. You can also press the F2 Key or right click in the Reference Number field to select a transaction from the list. The Due Date and Discount Amount fields default if you entered them in the original transaction or if you have already modified these fields in this screen.|
|•||Due Date - Date by which the A/P transaction should be paid. When you enter a Reference Number for the first time, the original Due Date entered on that A/P transaction record displays. If you have previously changed the Due Date field in this screen, that date displays instead. When you change the Due Date here, then the Due Date field of the A/P Entry [apte] transaction record also updates accordingly. Please note P/C transactions do not have Due Dates. To select the date, press the F2 Key or right click in the Due Date field for the calendar selection to appear or manually type in the date.|
|•||Discount Amount - Amount by which the check amount is reduced. Invoice Amount - Discount Amount = Check Amount. You can neither modify a Discount Amount unless it was originally entered in A/P Entry [apte] nor increase a Discount Amount. You can only reduce a Discount Amount from what was originally posted. Please note P/C records do not have Discount Amounts. To input the amount, press the F2 Key or right click in the Discount Amount field for the calculator option to display or manually type in the amount.|
|•||Defer Indefinitely - Check mark this option if you want to defer the open item indefinitely or just defer it until the Due Date entered on this screen. If check marked, the selected transaction will not be included on any future check runs until you uncheck this option.|
|►||To proceed with the deferring process, press the F1 Key, then 'D' option or select 'Defer' located in the top right hand corner of the screen. PSL3 automatically saves the change and clears the screen. Please note the Defer Open Items [ckdef] screen does not generate a report.|