Currency Code Entry

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Use Currency Code Entry [sucomp] to set up a Currency Code for each currency you intend to use during Production.  A Currency Code record includes the exchange rate so reports can be printed in both local currency and base currency.  Please note a Currency Code record can not be deleted once it has been used in PSL3.

 

If you would like to print a list of all Currency Codes entered in the database, click the 'Report' module, then 'Setup & Maintenance' sub-folder.  Listed is the Currency Codes List Report.

 

 

Open:

 

To access the Currency Code Entry [sucomp] screen, click the 'Setup' module from the menu tree (see following screen shot).

 

You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu.  Then, press Enter.

 

 

 

The screen then appears.

 

 

 

Currency Information:

 

Code - Input the code identifying the currency which can hold up to two alpha/numeric characters.  After entering the new Currency Code, PSL3 asks, "That Currency Code is not in the database.  Would you like to add it?".  Select 'Yes'.

 

Description - Input the name of the currency which can hold up to 20 alpha/numeric characters (e.g., US Dollars, Mexican Pesos, French Francs, etc.)

 

Country - Input the name of the country which uses this currency.  This field can hold up to 15 alpha/numeric characters.

 

 

Rate Information:

 

Budgeted - Input the currency exchange rate used to convert the base currency to this currency.  If this currency is the base currency, then '1.000000' defaults automatically as the Budgeted Rate.  This rate is used to convert amounts on reports and to convert budgeted amounts that use different currencies when copying/merging budgets.

 

Date - Input the date the Budgeted exchange rate reflects as of.  Type in the date or press the F2 Key or right click in this field for the calendar selection to appear.

 

 

 

 

ISO - Input the International Organization for Standardization three letter currency abbreviation used to represent a country's currency.  For example, the United States dollar’s ISO alphabetic currency code is 'USD' for the United States Dollar.  This field can hold up to three alpha/numeric characters.

 

 

Check Printing Information:

 

Bill - Input the name of the currency which can hold up to 20 alpha/numeric characters (example: 'Dollars').

 

"and" - Input the word meaning 'and' in the language in which checks will be written when using this Currency Code.  This field can hold up to 20 alpha/numeric characters.

 

Coin - Input the word meaning 'coins' in the language in which checks will be written when using this Currency Code (example: Cents).  This field can hold up to 20 alpha/numeric characters.

 

"pay to" - Input the words for "Pay to the order of" in the language in which checks will be written when using this Currency Code.  This field can hold up to 20 alpha/numeric characters.

 

 

Decimal Digits:

 

Input - Number of digits to appear to the right of the decimal point in transaction entry fields.  Enter one digit, from 0 to 4, to indicate the number of digits you would like displayed after the decimal point.  The most common number entered is '2'.

 

Reports - Number of digits to appear to the right of the decimal point on all reports, except Cost Reports.  Enter one digit, from 0 to 4, to indicate the number of digits you would like displayed after the decimal point.  The most common number entered is '2'.

 

Cost Reports - Number of digits to appear to the right of the decimal point on Cost Reports.  Enter one digit, from 0 to 4, to indicate the number of digits you would like displayed after the decimal point.  The most common number entered is '0' to round to the nearest dollar.

 

 

Helpful Hints:

 

Make sure to input all white colored fields as white fields are required before saving in PSL3.
To save this entry, select either 'Save' icon located on the toolbar.        

 

You can also press the F1 Key, then 'U' option to Update which saves and remains on screen or press the F1 Key, then 'A' option to Accept which saves and clears the screen (most common).

 

 

 

To delete an unused Currency Code, place your cursor in the specific Currency Code you want to delete and press the F10 Key or select the 'Delete' icon .  Red strike-through lines appear which are deleted upon saving.
To search for an existing Currency Code, press the F7 Key or select the 'Find' icon when the screen is clear.  All records appear in which you can scroll through using the 'Arrow' icons (First, Prior, Next and Last) or by pressing the 'Page Up' or 'Page Down' Keys until you find the code needed.