A budget is a financial document that allocates a Production's financial transactions to a group of accounts, each of which describes a component of film making and enables financial reporting. Use the Create a Budget [bdgl] program to create a new budget by copying in the account number data from your Chart of Accounts [glca]. Once the budget is created, use the Budget Amount Entry [bdent] screen to add the budget amounts for each account. If the Chart of Accounts [glca] were added after you created the budget, you can append those new account numbers to your existing budget with the Create a Budget [bdgl] program as well. Please note Header Accounts are not included when copying account number data into the budget.
Please note you must have a budget input in to PSL3 in order to run the Estimated Final Cost Report [efcrpt]. If you don't have a budget input yet, you can create a Zero Dollar Budget here in the Create a Budget [bdgl] screen.
|►||To access the Create a Budget [bdgl] screen, click the 'Budget' module, then 'Maintenance' sub-folder from the menu tree (see following screen shot). |
|►||You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu. Then, press Enter.|
The screen then appears.
To select criteria, press the F2 Key or right click in most fields to make your selection. You can also simply type in the criteria in the allotted fields. If you wish to include all criteria information, leave all fields blank except for any white colored fields as white fields are required before proceeding in PSL3.
|•||Budget Name - Input the name of the budget which can hold up to six alpha/numeric characters. After entering the new Budget Name, PSL3 asks, "Budget is not in the database. Do you wish to create it?". Select 'Yes'. Please note each Budget Name must be unique. Immediately to the right of Budget Name, input the description of the budget which can hold up to 50 alpha/numeric characters.|
|•||Production - Press the F2 Key or right click in this field if the Production Code for the budget does not already default.|
Add Budget Lines for Account Range:
|•||From Account and To Account - First and Last Expense Account to create in the budget. To create all account numbers, leave both fields blank.|
Fill Budget Lines With:
|•||Press the F2 Key or right click in any of these fields (Series, Location, Set, and Currency) to choose the necessary codes if they don't already default. The codes selected will be associated with the budget lines once created.|
*Make sure to input all white colored fields as white fields are required before proceeding in PSL3.
|►||To proceed with the creating process, press the F1 Key, then 'S' option or select 'Create' located in the top right hand corner of the screen. After selecting 'Create', PSL3 provides a confirmation prompt with how many budget lines were created depending on the Budget Information input. PSL3 automatically saves the budget creation.|