Create/Establish Recurring Batches

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The Create/Establish Recurring Batches [rbcre] program allows you to create a recurring batch transaction for transactions that you will use repeatedly on a daily, weekly, monthly or quarterly basis.  This program also allows you to modify an existing recurring batch transaction.

 

 

Note

NOTE:

 

Please note prior to using the Create/Establish Recurring Batches [rbcre] program, you must have already created - but not posted the 'template' transaction in the transaction entry screen you plan to use the recurring batch in.  This template transaction is used to create the recurring batch transaction.

 

 

 

Open:

 

To access the Create/Establish Recurring Batches [rbcre] screen, click the 'Recurring Batch' or 'Setup' module from the menu tree (see following screen shot).

 

You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu.  Then, press Enter.

 

 

 

The screen then appears.

 

 

 

Selection Criteria:

 

Batch Number - Batch Number assigned to the template transaction you wish to make into a recurring batch.   This Batch Number was entered in the transaction entry programs (P/O Entry [poent], A/P Entry [apte], Journal Entry [jete], etc.) Batch field.  Press the F2 key or right click in this field to select the Batch Number.  You can also manually type in the Batch Number.  This field can hold up to six alpha/numeric characters.

 

Description - Description of the Batch Number selected which can hold up to 30 alpha/numeric characters.  Enter the description if it doesn't already default once selecting the recurring Batch Number.

 

Number of times to recur - Total Number of times you want the transaction(s) to recur which can be a number up to five characters long.  This number is automatically reduced by 1 each time you run this batch in the Create/Establish Recurring Batches [rbcre] screen.

 

 

Frequency:

 

Select the schedule on which the recurring batch is run.  The options are as follows: Daily, Weekly, Monthly and Quarterly.

 

 

Start:

 

To proceed with the create/establish recurring batch process, press the F1 Key, then 'S' option or select 'Start' located in the top right hand corner of the screen.  Once successfully created, you will receive the "Recurring batch created" message: