Computer Checks and Check Register Summary Report

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Use the Computer Checks [ckprnt] program to print PSL3 created checks.  The Computer Checks [ckprnt] screen is most commonly used to print a run of checks for posted Accounts Payable invoices, but you can also print individual computer checks based on the Open Item Selection Criteria. If there are leading check stubs, the check prints first and the check that gets voided prints after.

 

To view a list of all the open items that will be included in the next check run before proceeding with the check printing process, it is suggested to run a Pre-Check Printing Report beforehand.

 

 

Note

NOTE:

 

Please note PSL3 is compatible with MICR Check Printing and has it's own Check Form (MICRFM or MICRLA).  If you would like to have this feature set up, please email support@castandcrew.com for more information.

 

 

 

Open:

 

To access the Computer Checks [ckprnt] screen, click on Tab #4 or press 'ALT' and the number '4' Key simultaneously to open the screen.

 

Computer Checks [ckprnt] can also be accessed in the 'Checks' and 'A/P' modules from the menu tree (see following screen shot).

 

You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu.  Then, press Enter.

 

 

 

The screen then appears.

 

 

 

To select criteria, press the F2 Key or right click in most fields to make your selection.  You can also simply type in the criteria in the allotted fields. If you wish to include all criteria information, leave all fields blank except for any white colored fields as white fields are required before proceeding in PSL3.

 

 

Check Information:

 

Company - Company Code representing the company to be used in the check run.

 

Bank - Bank Code representing bank to be used in the check run.

 

Currency - Currency Code representing the currency to be printed in the check run.  Please note if you have selected the Bank Code, the Currency Code defaults as it is attached to the bank.

 

Starting Check # - First check number in which the check run will begin.  The check number should default upon selecting the Bank Code but you can change it.  The Starting Check Number Information is pulled from the Bank Entry [subank] screen if it has been setup.

 

Check Date - Date that will print on the check(s); should default to today‚Äôs date.  You can always change it by typing over the defaulted date or by right clicking in that field for the calendar selection to appear.  Please note you can not input a date that is in a previously closed period.

 

 

 

 

Allow ZERO Checks to Print - Check mark this option if you want to print zero dollar amount checks.

 

 

Note

NOTE:

 

Please email a request to support@castandcrew.com to have the 'Allow ZERO Checks to Print' option automatically default upon entering the screen.

 

                 

 

Open Item Selection:

 

Press the F2 Key or right click in any of these fields (Select A/P by Due Date, Vendor, Invoice, Batch, Reference and Production) to choose the necessary items you wish to print if they don't already default.  Some fields allow you to choose multiple codes for a particular field in which you can press the F2 Key or right click in that field and hold down the Control Key while simultaneously using your mouse to select.  By making a selection, this isolates PSL3 to only print checks based on the open item(s) selected.  To select all posted A/P transactions, leave all fields in the Open Item Selection blank.

 

 

Check Alignment and Printing Checks:

 

Alignment - Prior to the check printing process, you can choose the 'Alignment' option located in the top right hand corner to estimate how the check(s) will be formatted.

 

 

WARNING:

 

Please be advised if you select the 'Alignment' option, the next available check number is used for the Bank Code entered.  This check number appears on the Check Register Summary Report [ckolcr] with the default description "COMPUTER ALIGNMENT ***VOID***".

 

 

 

Print - To ensure check alignment accuracy, it is suggested to select the 'Print' option located in the top right hand corner instead of 'Alignment' for your first computer check using real check stock.  In doing so, the Support Department can see exactly where the information will be printed and make the necessary adjustments accordingly.

 

 

Note

NOTE:

 

Please email a request to support@castandcrew.com to have your scanned check alignment adjusted. You can also fax us a copy at the following number: 818-848-4780.  Please be sure to send an email or call to let us know you have faxed the check copy in.

 

 

 

Once you have selected 'Print', PSL3 will take you through a series of prompts to ensure you are printing the desired checks and choosing the correct printer which are in order as follows:

 

 

 

 

 

 

 

 

 

 

IMPORTANT Window Message:

 

Once the checks have printed, the last prompt you will see is the IMPORTANT window.  Since the checks in PSL3 print before the check data is saved to the database, the IMPORTANT Window gives you the opportunity to verify that the checks actually printed correctly.  Until you go through all of the previous dialogue boxes and tell PSL3 the checks printed correctly, the related A/P transactions will still have an 'O'pen status.  So, if something happens to interrupt the check run (e.g., a power outage, disruption of internet service, etc.) even after the checks have printed correctly, the check process is really not complete. Do not close out of the IMPORTANT window until the desired check(s) have printed correctly.

 

 

 

 

If all checks printed correctly, then press the 'OK' option.  However, if only some of the checks printed, you can reset the Last correctly printed check # field.  The number of the last check printed defaults in this field.  If at least one of the checks printed incorrectly or you need to reprint any of the checks for any reason, enter the number of the last check that printed correctly.  Even if other checks printed correctly after the first incorrectly printed check, you need to enter the number of the check that directly precedes the first check that printed incorrectly and then press the Enter Key or 'OK' option.  All of the checks that printed after the last correctly printed check will be marked as Computer Alignment Voids and will need to be reprinted.

 

For example, if you printed check number 000001 and something went wrong, you can reset the Last correctly printed check # field to the prior number which in this case would be 000000.  You can then make the Next available check # field reset to 000001 to reprint that check number and any thereafter within the same check run.

 

 

Check Register Summary Report [ckolcr]:

 

Upon exiting the Computer Checks [ckprnt] program, PSL3 automatically generates the Check Register Summary Report [ckolcr] directly on your screen after successfully printing checks.  The Check Register Summary Report [ckolcr] displays a summary of the last check run, listing one line of information per check and normally in check number order.  Once you receive the Check Register Summary Report [ckolcr], PSL3 displays the following prompt:

 

 

 

 

If you select 'No', PSL3 continues to ask "Did register print properly (Y/N)?".  If you still select 'No', you will continue to receive the prompt until you select 'Yes'.  Once you select 'Yes', the checks automatically post to the Bible Report [bdbr] and the related A/P transactions now update to a 'P'aid status.  Please note there is not an additional check posting process like other software systems.

 

Please note the Check Register Summary Report [ckolcr] can also be ran at any time for any date range as it is accessible in the 'Checks' module from the menu tree.  It is also located in the 'Report' module under the 'Checks' sub-folder.  To generate the report manually from the Check Register Summary Report [ckolcr] screen, you have the option to run it by Starting and Ending Check Numbers and Check Run Numbers, Period, Date Range, Check Status Information, etc. as selection criteria.  This report provides the option to Print, Preview or generate the report to an Excel Spreadsheet.