Chart of Accounts is the master list of all account numbers used to track Production costs including Assets, Liabilities, Capital, Income and Expenses. The Chart of Accounts Entry [glca] screen is used to set up Chart of Accounts, search for account numbers and add/delete/modify accounts. Setting up your Chart of Accounts accurately is one of the most important functions in PSL3. If the account numbers are set up correctly, then the reports generate properly and are placed in the correct category (Type, Line, Post and Sub). Many users create their Chart of Accounts through the Import a Budget screen located in the 'Budget' folder in which there is an option to 'Create New Accounts'. Please be advised that PSL3 only imports budget files from EP/Movie Magic Budgeting and only accepts (.dsc) or (.txt) file formats.
Please note PSL3 does not allow more than one Chart of Accounts per database.
Please email a request to firstname.lastname@example.org if you would like the PSL3 "Import a Budget from EP/Movie Magic Step-by-Step Guidelines" emailed to you. In the Import a Budget [bdint] screen, the option to 'Create New Accounts' is displayed.
Also, please email a request to email@example.com if you would like the Chart of Accounts imported into your new database from a PSL3 database you previously worked on if none was specified on the initial database request.
|►||To access the Chart of Accounts Entry [glca] screen, click the 'G/L' module from the menu tree (see following screen shot). |
|►||You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu. Then, press Enter.|
The screen then appears.
|•||Account Number - Combination of characters of the same length and format as the account mask. After entering the new account number, PSL3 asks, "That Account is not in the database. Would you like to add it?". Select 'Yes'. To search for an existing account, press the F2 Key or right click in the Account Number field to choose from the list. You can also search for a range of account numbers by using the wildcard character aka asterisk (*). For example, if you want to view all 1100 accounts, type 11* and press the F7 Key or select the 'Find' icon located on the toolbar. PSL3 displays all matching account numbers. Please note PSL3 is compatible with almost all account masks formats (e.g., XXXX, XX-XX, etc). |
Please email a request to firstname.lastname@example.org if you need the account mask in your database changed. New databases usually default to 'XXXX' if none is specified on the initial database request. Please be advised depending on your specific studio's guidelines, the Support Department may need to obtain approval from your Studio Finance Executive before proceeding.
|•||Description - Name or title of the account number which can hold up to 30 alpha/numeric characters. To search for an existing account by description, use the the wildcard character aka asterisk (*). For example, if you want to view all accounts with the word 'bank', type *bank* and press the F7 Key or select the 'Find' icon located on the toolbar. PSL3 displays all matching account descriptions.|
|•||Type - Single letter classification indicating the Account Type. Press the F2 Key or right click to select the Account Type options which are displayed below.|
|•||Line - Single letter classification indicating the Line Type. Only Expense Accounts have a Line Type. Press the F2 Key or right click to select the Line Type options which are displayed below.|
|•||Post - Check mark this option if the account can have amounts posted to it. If this field is left unchecked, PSL3 does not allow you to post transactions to the account number.|
|•||Sub - Check mark this option if the account is a Sub-account and not a Header or Standalone Account.|
|•||Make sure to input all white colored fields as white fields are required before saving in PSL3.|
|•||To save this entry, select either 'Save' icon located on the toolbar. |
|•||You can also press the F1 Key, then 'U' option to Update which saves and remains on screen or press the F1 Key, then 'A' option to Accept which saves and clears the screen (most common). |
|•||To add another account number, press Enter or Tab where the last line was entered.|
|•||To insert an account number in chronological order between already existing account numbers, place your cursor where you want to add and press the F4 Key or select the 'Add' icon . A new line is added beneath.|
|•||To delete an account number, place your cursor in the account you want to delete and press the F10 Key or select the 'Delete' icon . A red strike-through line appears which is deleted upon saving. Please note PSL3 only allows you to delete an account number that is not attached to an transaction.|
|•||To search for an existing account number, press the F7 Key or select the 'Find' icon when the screen is clear. All records appear in which you can scroll through until you find the account needed.|