Positive Pay Export and Report [pospay] is a process whereby PSL3 electronically exports the check file of all issued checks to the bank. The bank, therefore, only pays checks listed in that check file register, with exactly the same specifications listed in the file (check number, payee name, dollar amount, etc.). When these issued checks are presented for payment at the bank, they are compared electronically against the list of transmitted checks. When a check is presented that does not have a 'match' in the file, it becomes an "exception item". The bank contacts the client and includes a fax or an image of the exception item to the client. The client reviews the image and instructs the bank to pay or return the check. This system dramatically reduces check fraud.
|►||To access the Positive Pay Export and Report [pospay] screen, click the 'Checks' module from the menu tree (see following screen shot). |
|►||The Positive Pay Export and Report [pospay] screen is also located in the 'Report' module under the 'Checks' sub-folder.|
|►||You can also access this screen by typing the screen or acronym name in the blue prompt bar located above the 'Setup' menu. Then, press Enter.|
The screen then appears.
|•||Bank - Name of the bank in which the check file will be transmitted to. Press the F2 Key or right click to select the Bank Code.|
|•||Production - Name of the Production; should default if there is only one Production Code setup in the database.|
|•||Pospay Format - Format of the Pospay file that defaults when the Bank is selected. Please note you are not able to access this field.|
|•||Cut Off Date - The Pospay Format field must be blank in order to enter a value for the cut off date.|
|•||Defaults to 'All Exportable Checks' (most common).|
Retrieve Existing Report/Export File(s):
|•||Start Date and End Date - Dates to retrieve the archived report by. Press the F2 Key or right click in either date field for the calendar selection to appear. |
|•||Bank - Name of the bank to retrieve the archived report by. Press the F2 Key or right click to select the Bank Code.|
|►||Retrieve Report - Generates a PDF format of the archived report which appears instantly on your screen. You are still able to print from the PDF format. The title of the report is named '(Bank Name) Checks Issued List'.|
|►||Retrieve Files - Opens the Save Dialogue box in which you are able to save the archived report file directly to your computer.|
|◆|| Print/Preview the Report: Located in the top right hand corner of the screen, you can choose the following options to export and generate the report:|
|►||Print Edit - Sends the report directly to the printer.|
|►||Preview Edit - Generates a PDF format report and appears instantly on your screen. You are still able to print from the PDF format.|
|►||Send Export - Begins the exporting process.|
Once you select 'Send Export', PSL3 displays the following message prompt:
If you select 'No', PSL3 asks "Would you like to reprint the register?". If you still select 'No', the exporting process is not done. If you select 'Yes', you will receive a secondary prompt confirming the Positive Pay file is now sent.
Please be advised do not click 'Send Export' more than one time within a 15 minute interval or else two files get created. Please contact the Support Department should this occur as one file becomes overridden.